Sales Administrator
Permanent position
Monday – Friday, 4 hours per day, ideally afternoons
Operational base
Ramsey St Marys depot, relocating to new Chatteris depot later in the year.
Option of hybrid working available after in depot training and probation period.
Role
Reporting to the Head of Finance, you will be responsible for the smooth processing of machinery sales from the initial sale order documentation through to final customer invoice.
Responsibilities
• Allocation of machines to customers upon receipt of sales documentation and set up of machine trade-in details
• Process machinery orders from suppliers, ensuring all details are accurately recorded
• Review customer accounts for correct invoicing
• Generate invoices for new and used machinery, including arranging road registrations where required
• Verify and record delivered equipment, keeping stock records accurate
• Monitor and support to ensure machinery on Company website is correct
• Process supplier invoices and credit notes ensuring all transactions are correctly recorded and reconciled
• Liaise with finance providers and internal accounts teams to confirm customer payments
• Update internal sales reports
• Assistance with reconciliation of year end machine stocktaking
• Using manufacturer’s and external third party systems to register machines for base and extended warranty
• Provide administrative support to the brand managers and area sales managers
• Supporting wider administration team, providing sickness and holiday cover as required
• General office administrative tasks, eg answering incoming calls to the depot, assisting with meeting refreshments etc.
Ideal experience
Applicants should possess demonstrable work experience obtained in a very similar administration role, ideally with sales order processing, customer invoicing experience.
Required skills
• Good knowledge and understanding of IT, confident using Microsoft office programmes to include Word and Excel
• Ability to manage multiple priorities, switching between tasks, whilst maintaining a high level of organisation
• Process driven approach, ensuring extensive levels of accuracy and efficiency in all administrative tasks
• Be self motivated, showing initiative, with the ability to work well with others
• Effective communication skills both verbal and written
• Capable of exercising complete confidentiality and discretion
Benefits
• Salary £competitive dependent on experience.
• Holiday entitlement 22 days increasing to 26 days on length of service plus Bank Holidays
• Company pension (5% employer contribution)
• Life insurance (3 x basic salary)
• Staff discount
Daily commute
To ideally live within 20 minute commute of Chatteris.
Application
Please send your CV and covering letter to careers@peck.co.uk